Shared Spaces: Plan Together and Track Each Member's Progress

Some plans belong to more than one person: a family move, a weekend with friends, a study group, or a small project. When the work lives across chat messages and separate task lists, it is easy to lose track of who is responsible and what still needs attention. Shared Spaces in Smart Planner AI gives that work a common home. You can organize the plan together, assign tasks, and follow the group's progress without turning a simple shared goal into a complicated workspace.

A shared plan with clear ownership

Create a space around a goal, invite the people involved, and give each task a clear owner. Shared tasks use the familiar Smart Planner task flow, so you can add a description, a due date, a priority, and smaller steps without learning a separate project-management system. If plans change, reassign the work instead of leaving the responsibility buried in a conversation. Everyone in the space can see the shared task list and understand what needs attention next.

• Assign work to a member, or leave it unassigned until you decide together.
• Break larger tasks into subtasks and check off the smaller steps as you go.
• Use recurring tasks for routines that repeat, such as weekly household jobs.
• Switch between task views and date or status filters to find what is due, completed, or overdue.

See the group's progress and each member's contribution

Open Analytics inside a Shared Space to review completion rate, open and overdue work, and the completion trend over the last 14 days. Each current member has a separate line, so you can see the group's pattern without losing the individual picture. Use the member filter to focus on one person, then return to All members for the wider view. Member summaries also distinguish assigned workload from recorded completions. These views are useful for a quick check-in: what is moving, where is work building up, and does anything need to be reassigned?

Let AI help, then review the shared plan

Describe the goal in AI delegation and ask for a draft that divides the work across your space. The planner can use the members and planning context available to it, but you stay in control of the result. Review each assignment, date, duration, and any repeating routine before saving. Edit a suggestion, regenerate the draft, or discard it if it is not right. Nothing in the preview becomes a shared task until you save it. A useful request explains the goal, who is involved, and any timing constraints. For example:

• Plan our family move this weekend and divide packing, transport, cleaning, and calls between us.
• Organize our weekly household chores, suggest recurring tasks where appropriate, and balance the assignments.
• Break our study project into research, writing, review, and presentation tasks with clear responsibilities.

Start with one small shared goal

1. Open Shared Spaces in Smart Planner AI and create a space for your group or goal.
2. Invite the people involved and add a few shared tasks, manually or with an AI draft.
3. Choose an assignee for each task and add subtasks when smaller steps would help.
4. Open a task to check off steps, update the work, or review its activity history.
5. Visit Analytics and filter by a member to discuss progress and adjust the plan together.

Coordinate without exposing private task details

Shared planning should not mean turning everyone's personal calendar into a public task list. The availability context used for Shared Space planning can represent busy times without revealing private task titles or event details to other members. Keep the shared work in the space, use the task history to understand changes, and check with each other when a schedule or assignment needs more context. A chart helps you spot a pattern; a conversation helps you understand it.