This page summarizes the current data flows in the Smart Planner AI web app.
Your privacy matters to us. This page describes the information the current web app handles to run accounts, planning, billing, and analytics.
It reflects the app's current product logic and connected services as of the date above.
We collect information that is needed to provide, secure, and improve the service.
If you sign in with Google, we receive:
We use your information to operate and improve Smart Planner AI.
We currently rely on third parties for authentication, hosting, billing, email delivery, and site measurement.
Important: Providers receive only the data needed for their part of the service, subject to their own terms and processing roles.
Today this can include Google, Paddle, email or notification vendors, and Google Analytics when analytics is enabled.
We use cookies and local storage for authentication, preferences, and certain client-side saved state.
Backend cookies such as access and refresh tokens keep protected sessions working.
Client-side storage may remember language, theme, time format, analytics range, draft state, and related UI settings on your device.
See our Cookie Policy for a more detailed summary of the current implementation.
We do not sell your data
We do not sell personal information as part of the current app logic.
We may disclose data to service providers that help operate the product.
We share the minimum data needed to run these services and complete authentication, communications, and checkout flows.
Current space members can see member names, email addresses and roles; shared task and subtask content, assignments, dates, recurrence, priorities and status; activity history and per-member progress. Record identifiers and completion dates support assignment and tracking.
Availability is derived from each member's Smart Planner schedule, connected calendar events and assigned shared work. Other members receive busy intervals and all-day flags, not private task or event titles, descriptions or identifiers.
Owners manage membership. Shared changes can notify members. Leaving a space or removing access does not retract information already viewed or notifications already delivered.
When you connect ChatGPT (OpenAI) or another MCP client, authorized tools can return your profile name, language and time zone; planning preferences; tasks, subtasks, record identifiers, dates, recurrence and status; schedule blocks and eligible synced calendar events; analytics; and membership-authorized shared data described above. These data support your planning requests and actions.
Connector access uses authorization tokens; your Smart Planner password is not included in tool results. Granted permissions may allow changes to tasks, schedules, preferences and shared work. Disconnect the connector to stop future access. Data already received by the client remains subject to that service's privacy policy and your settings there.
When you use Smart Planner's built-in AI, your request and relevant planning context are sent to the configured AI service to generate a plan. Shared planning uses member workload and busy intervals without private calendar-event titles.
We keep account and planning data while your account remains active and as needed to operate the service.
Some logs, billing records, and provider-side records may persist longer for security, legal, operational, or financial reasons.
When you delete your account, we erase direct account and planning data. We retain only the selected deletion reason, deletion time, language, subscription cohort, and broad usage ranges for up to 24 months to understand churn and improve the product. This record does not contain your user ID, name, email, phone number, prompts, tasks, or schedules.
You control your data.
Depending on your location, you may have the right to:
Request a copy of the data we hold about you.
Update inaccurate or incomplete information.
Delete your account and personal data.
Export your data in a machine-readable format.
To exercise these rights, contact us at [email protected]
We use reasonable administrative, technical, and product safeguards to protect your information.
Note: No system is 100% secure, but we continually improve our protections.
Your data may be processed in countries other than your own because our providers and infrastructure may operate internationally.
We aim to use providers and safeguards that support lawful and appropriate protection of personal data.
We may update this page as the product or provider stack evolves.
We may communicate material changes in-app, by email, or through updated support content.
The date at the top reflects the latest update.
Questions about privacy or current data handling? We're here to help.